Raising Voices

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Raising Voices is looking for an HR & Admin Manager responsible for delivering on all Human Resource & Administration requirements for Raising Voices.

Purpose

The person will be responsible for delivering on all Human Resource & Administration requirements for Raising Voices including policy formulation, implementation, and review, managing HR functions such as recruitment, rewards and benefits systems; as well as admin functions including overseeing staff and organizational events and wellbeing, procurements, organizational administration and ensuring all these fit in the consolidated Operations budget. This is a full-time position based in Kampala, Uganda.

 

Duties & Responsibilities

Recruitment and HR Management

  • Support all aspects of the Operations department to ensure achievement of the organizational goals and objectives and organization policies are complied with.
  • Ensure proper recruitment channels are used, right candidates selected and placed and supported.
  • Ensure that all staff have employment contracts in the right format.
  • Prepare and agree on orientation plans of all new staff with coordinators, share plans with all concerned for proper orientation and ensure all onboarding processes are completed on time.
  • Ensure end of orientation reports are done by employees and they are filed on individual files as confirmation of process having been done.
  • Keep track of employee probation periods and send reminders about end dates – so that confirmations, terminations, or extension of probations can be done on time.
  • Manage all agreed leaves i.e., annual, sick, compassionate, maternity, paternity, study etc and ensure proper tracking and utilization of the same by constantly creating awareness of these among employees.
  • Constantly carry out the update of employee files and ensure their confidential keeping.
  • Carry out exit interviews, analyse them for cause, remedial actions, inform management accordingly and ensure the same are filled on individual files.

Performance management and capacity building

  • Prepare annual and quarterly workplans for the HR and Admin function, clearly indicating specific activity plans, monitor and assess quality of activities, and revise the plans if required.
  • Track progress in the organizational learning framework, engage in Reflect and Act sessions to generate learnings.
  • Supervise and coordinate staff on HR policies and procedures.
  • Schedule and provide guidance in team meetings.
  • Ensure team motivation through planned trainings.
  • Plan the midterm and end of year staff appraisal process.
  • Identify training gaps from appraisal processes and come up with year training planner. Source for the trainings and ensure the trainings take place. Evaluate trainings and report to management.

Relationship building and Organizational engagement

  • Build and maintain mutually productive relationships with members and other likeminded organizations.
  • Take a proactive and leading role towards staff wellbeing, including providing counselling to employees and refer where necessary.
  • Ensure Raising Voices values and practices (ways of work) are reflected in all work processes.
  • Participate and co-facilitate in Operations team and Raising Voices meetings, staff retreats, reviews, strategies, and processes.
  • Support in preparation and facilitation of team and staff development sessions.
  • Manage, facilitate, and participate in regular check in meetings with the team to track progress, discuss challenges and identify solutions.
  • Understand other areas of Raising Voices work and explore ways to build synergies.

Administration Management

  • Supervise Administration Officer and ensure the proper management and administration of in-house activities of the Human Resource and Administration office and all outsourced service providers such as the cleaning services etc; and organizing of all staff events and processes.
  • Manage Administration office to book hotel reservations, local and international travel for Raising Voices staff, visitors, and consultants.
  • Coordinate with IT department on office equipment and IT related tasks.
  • Ensure all insurance policy covers are current and renewed on time.
  • Oversee the Medical and Group Personal Accident as well as other insurance policies/schemes by ensuring timely notifications for additions, deletes and notification of accidents.
  • Provide support to employees in times of claims.
  • Ensure timely renewal of all Insurance policies.

 

Person Specification

Education & Certifications

  • Bachelor’s degree in Human Resource, Social Sciences, Social Work and Social Administration or related field
  • Possession of a master’s degree with a major in Human Resource/Management or Administration will be an added advantage.
  • Registration with Human Resource Association of Uganda is an added advantage

Essential Experience

  • At least 6 years carrying out similar work

Essential Knowledge

  • Labour laws/Employment Act and its applicability in Uganda, compensation and benefits management etc.

Essential Skills

  • Excellent written and oral communication skills in English.
  • Excellent strategic, planning and analysis skills. Highly organised.
  • Excellent people management skills.

 

Application Instructions

Please submit a) a thoughtful cover letter, b) your CV, and c) a one-page statement about how you would approach this role if you emerged as a successful candidate. How would you prepare for the position, what would you prioritize on starting, and what would be important to you about how you accomplished it?

The deadline for submission is June 14, 2022.

Please review qualifications and competencies carefully. Unqualified candidates will not be shortlisted. Only complete, on-time applications from candidates that meet qualifications will be considered. Only shortlisted candidates will be contacted not later than 15th July 2022.  

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